Privacy Notice

Last Updated: October 21, 2022

This Privacy Notice from Union Systems, Inc. (“Union”) describes how we collect and use your personal information in relation to Union websites, applications, products, services, events, and experiences that reference this Privacy Notice (together, “Union Offerings”).

This Privacy Notice does not apply to the “content” processed, stored, or hosted by our customers using Union Offerings in connection with a Union account. As a customer, you maintain full control of your content that you make available to the Union services under your Union account, and responsibility for configuring access to your content by Union services and resources. We do not access or use your content for any purpose without your agreement. We never use your content or derive information from it for marketing or advertising purposes.

Disclosure of Customer Content

We will not disclose customer content unless we're required to do so to comply with the law or a binding order of a government body. If a governmental body sends Union a demand for customer content, we will attempt to redirect the governmental body to request that data directly from the customer. If compelled to disclose customer content to a government body, we will give customers reasonable notice of the demand to allow the customer to seek a protective order or other appropriate remedy unless Union is legally prohibited from doing so.

Personal Information We Collect

We collect your personal information in the course of providing Union Offerings to you.

Here are the types of information we gather:

• Information You Give Us: We collect any information you provide in relation to Union Offerings. Click here to see examples of information you give us.

• Automatic Information: We automatically collect certain types of information when you interact with Union Offerings. Click here to see examples of information we collect automatically.

• Information from Other Sources: We might collect information about you from other sources, including service providers, partners, and publicly available sources. Click here to see examples of information we collect from other sources.

How We Use Personal Information

We use your personal information to operate, provide, and improve Union Offerings. Our purposes for using personal information include:

• Provide Union Offerings: We use your personal information to provide and deliver Union Offerings and process transactions related to Union Offerings, including registrations, subscriptions, purchases, and payments.

• Measure, Support, and Improve Union Offerings: We use your personal information to measure use of, analyze performance of, fix errors in, provide support for, improve, and develop Union Offerings.

• Recommendations and Personalization: We use your personal information to recommend Union Offerings that might be of interest to you, identify your preferences, and personalize your experience with Union Offerings.

• Comply with Legal Obligations: In certain cases, we have a legal obligation to collect, use, or retain your personal information. For example, we collect bank account information from Union Hub Marketplace sellers for identity verification.

• Communicate with You: We use your personal information to communicate with you in relation to Union Offerings via different channels (e.g., by phone, email, chat) and to respond to your requests.

• Marketing: We use your personal information to market and promote Union Offerings.

• Fraud and Abuse Prevention and Credit Risks: We use your personal information to prevent and detect fraud and abuse in order to protect the security of our customers, Union, and others. We may also use scoring methods to assess and manage credit risks.

• Purposes for Which We Seek Your Consent: We may also ask for your consent to use your personal information for a specific purpose that we communicate to you.

How We Share Personal Information

Information about our customers is an important part of our business and we are not in the business of selling our customers’ personal information to others. We share personal information only as described below.

• Transactions Involving Third Parties: We make available to you services, software, and content provided by third parties for use on or through Union Offerings. You can tell when a third party is involved in your transactions, and we share information related to those transactions with that third party. For example, you can order services, software, and content from sellers using the Union Hub Marketplace and we provide those sellers information to facilitate your subscription, purchases, or support.

• Third-Party Service Providers: We employ other companies and individuals to perform functions on our behalf. Examples include: sending communications, processing payments, assessing credit and compliance risks, analyzing data, providing marketing and sales assistance (including advertising and event management), conducting customer relationship management, and providing training. These third party service providers have access to personal information needed to perform their functions, but may not use it for other purposes. Further, they must process that information in accordance with this Privacy Notice and as permitted by applicable data protection law.

• Business Transfers: As we continue to develop our business, we might sell or buy businesses or services. In such transactions, personal information generally is one of the transferred business assets but remains subject to the promises made in any pre-existing Privacy Notice (unless, of course, the individual consents otherwise). Also, in the unlikely event that Union or substantially all of its assets are acquired, your information will of course be one of the transferred assets.

• Protection of Us and Others: We release account and other personal information when we believe release is appropriate to comply with the law, enforce or apply our terms and other agreements, or protect the rights, property, or security of Union, our customers, or others. This includes exchanging information with other companies and organizations for fraud prevention and detection and credit risk reduction.

• At Your Option: Other than as set out above, you will receive notice when personal information about you might be shared with third parties, and you will have an opportunity to choose not to share the information.

Location of Personal Information

Union Systems, Inc. is located in the United States, and our affiliated companies are located throughout the world. Depending on the scope of your interactions with Union Offerings, your personal information may be stored in or accessed from multiple countries, including the United States. Whenever we transfer personal information to other jurisdictions, we will ensure that the information is transferred in accordance with this Privacy Notice and as permitted by applicable data protection laws.

How We Secure Information

At Union, security is our highest priority. We design our systems with your security and privacy in mind.

• We maintain a wide variety of compliance programs that validate our security controls.

• We protect the security of your information during transmission to or from Union websites, applications, products, or services by using encryption protocols and software.

• We maintain physical, electronic, and procedural safeguards in connection with the collection, storage, and disclosure of personal information. Our security procedures mean that we may request proof of identity before we disclose personal information to you.

Access and Choice

You can view, update, and delete certain information about your account and your interactions with Union Offerings. Click here for a list of examples of information that you can access. If you cannot access or update your information yourself, you can always contact us directly for assistance by emailing [email protected].  

You have choices about the collection and use of your personal information. Many Union Offerings include settings that provide you with options as to how your information is being used.

• Account Information: If you want to add, update, or delete information related to your account, please go to the Union Management Console. When you update or delete any information, we usually keep a copy of the prior version for our records.

• Communications: If you do not want to receive promotional messages from us, please unsubscribe or adjust your communication preferences in the Union Management Console.

• Browser and Devices: The Help feature on most browsers and devices will tell you how to prevent your browser or device from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.

Children’s Personal Information

We don’t provide Union Offerings for purchase by children. If you’re under 18, you may use Union Offerings only with the involvement of a parent or guardian.

Retention of Personal Information

We keep your personal information to enable your continued use of Union Offerings, for as long as it is required in order to fulfill the relevant purposes described in this Privacy Notice, as may be required by law (including for tax and accounting purposes), or as otherwise communicated to you. How long we retain specific personal information varies depending on the purpose for its use, and we will delete your personal information in accordance with applicable law.

Contacts, Notices, and Revisions

If you have any concerns about privacy at Union, please contact us with a thorough description, and we will try to resolve the issue for you.

Our mailing address is: Union Systems, 11 105th Ave. SE, Ste 8, Seattle, WA 98009, ATTN: Union Legal

If you interact with Union Offerings on behalf of or through your organization, then your personal information may also be subject to your organization’s privacy practices, and you should direct privacy inquiries to your organization.

Our business changes constantly, and our Privacy Notice may also change. You should check our website frequently to see recent changes. You can see the date on which the latest version of this Privacy Notice was posted. Unless stated otherwise, our current Privacy Notice applies to all personal information we have about you and your account. We stand behind the promises we make, however, and will never materially change our policies and practices to make them less protective of personal information collected in the past without informing affected customers and giving them a choice.

Examples of Information Collected

Information You Give Us

You provide information to us when you:

• search for, subscribe to, or purchase Union Offerings;

• create or administer your Union account (and you might have more than one account if you have used more than one email address when using Union Offerings);

• configure your settings for, provide data access permissions for, or otherwise interact with Union Offerings;

• register for or attend a Union event;

• purchase or use content, products, or services from third-party providers through the Union Hub Marketplace (or other similar venues operated or provided by us);

• offer your content, products, or services on or through Union Offerings or the Union Hub Marketplace (or other similar venues operated or provided by us);

• communicate with us by phone, email, or otherwise;

• complete a questionnaire, a support ticket, or other information request forms;

• post on Union websites or participate in community features; and

• employ notification services.

Depending on your use of Union Offerings, you might supply us with such information as:

• your name, email address, physical address, phone number, and other similar contact information;

• payment information, including credit card and bank account information;

• information about your location;

• information about your organization and your contacts, such as colleagues or people

within your organization;

• usernames, aliases, roles, and other authentication and security credential information;

• content of feedback, testimonials, inquiries, support tickets, and any phone conversations, chat sessions and emails with or to us;

• your image (still, video, and in some cases 3-D), voice, and other identifiers that are personal to you when you attend a Union event or use certain Union Offerings;

• information regarding identity, including government-issued identification information;

• corporate and financial information; and

• VAT numbers and other tax identifiers.

Automatic Information

We collect information automatically when you:

• visit, interact with, or use Union Offerings (including when you use your computer or other device to interact with Union Offerings);

• download content from us;

• open emails or click on links in emails from us; and

• interact or communicate with us (such as when you attend a Union event or when you request customer support).

Examples of the information we automatically collect include:

• network and connection information, such as the Internet protocol (IP) address used to connect your computer or other device to the Internet and information about your Internet service provider;

• computer and device information, such as device, application, or browser type and version, browser plug-in type and version, operating system, or time zone setting;

• the location of your device or computer;

• authentication and security credential information;

• content interaction information, such as content downloads, streams, and playback details, including duration and number of simultaneous streams and downloads;

• Union Offerings metrics, such as offering usage, occurrences of technical errors, diagnostic reports, your settings preferences, backup information, API calls, and other logs;

• the full Uniform Resource Locators (URL) clickstream to, through, and from our website (including date and time) and Union Offerings, content you viewed or searched for, page response times, download errors, and page interaction information (such as scrolling, clicks, and mouse-overs);

• email addresses and phone numbers used to contact us; and

• identifiers and information contained in cookies.

Information from Other Sources

Examples of information we receive from other sources include:

• marketing, sales generation, and recruitment information, including your name, email address, physical address, phone number, and other similar contact information;

• subscription, purchase, support, or other information about your interactions with products and services offered by us, our affiliates (such as Union training courses), or third parties (such as products offered through the Union Hub Marketplace) in relation to Union Offerings;

• credit history information from credit bureaus.

Information You Can Access

Examples of information you can access through Union Offerings include:

• your name, email address, physical address, phone number, and other similar contact information;

• usernames, aliases, roles, and other authentication and security credential information;

• your subscription, purchase, usage, billing, and payment history;

• payment settings, such as payment instrument information and billing preferences;

• tax information;

• email communication and notification settings; and

• if you participate in the Union Hub Marketplace, your account, your status, subscriptions, and other information.

Customers can access the information above through the Union Management Console, or by contacting us via email at [email protected].